The Events Specialist is responsible for assisting in the implementation of strategic initiatives across the organization, with a primary focus on aspects of event management and execution, ensuring smooth operations and delivering a memorable experience for event attendees. Reporting to the Director of Project Management, this position requires a driven individual with strong communication, time management and organization skills, as well as an exceptional ability to adapt to the ever-changing events landscape, developing new skills as needed.  

• Assist in the planning and execution of in person and virtual company events, including education, corporate, social and community events  
• Manages event RFPs from initial RFP creation, proposal collection and review, vendor/facility selection, food & beverage, A/V and transportation requirements 
• Manages event registration process including meeting request management, event registration site creation, email communications, travel booking support and program execution 
• Acts as Host & technical support for company sponsored zoom meetings and webinars  
• Manages attendee metrics reporting, including internal metrics reporting and submitting program accreditation requests and post program rosters to continuing education accrediting bodies 
• Manages event budget reporting, including tracking event expenses, reviewing accuracy of invoices, and data entry of expense data into event management software for detailed event reporting 
• Manages data integrity of the events attendee database, ensuring accuracy, completeness, consistency, and validity of attendee and events data 
• Performs administrative tasks including (but not limited to) material creation such as name tags/tents, event onsite registration support, event materials prep & shipment and event clean up 
• Acts as company representative at events 
• Adheres to the company’s policies and procedures  
• Assists with booking corporate travel itineraries and hotel blocks as needed 
• Performs other duties as assigned. 

• Bachelor's degree, Associates with 1+ years of relevant work experience, or 2-3 years of relevant work experience 

• Event planning or event management experience 
• Excellent interpersonal and communication skills  
• Strong attention to detail  
• Flexibility and drive to meet tight deadlines, assist on multiple projects and prioritize them appropriately 
• Ability to work well with people at all levels of the organization 
• Highly professional, with strong work ethic and self-direction  
• Previous experience in events, hospitality, or a related field a plus but not required 
• Flexibility to work a varied schedule, including evenings and weekends when required 

• Remain in a seated position at least 75% of the time 
• Ability to navigate around the office to access file cabinets, supplies, office machinery, etc. 
• Ability to communicate with others via in-person verbal communication, as well as frequent emails and phone calls. Must be able to exchange clear, accurate information in these situations. 
• Ability to utilize a computer, keyboard and mouse when working 
• Ability to lift and carry up to 40lbs 
• Must be able to travel domestically via plane and motor vehicle up to 20% of the time 

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook 
• Working knowledge of Cvent  
• Working knowledge of Zoom, including Zoom Meetings and Zoom Webinars 
• Working knowledge of project management tools, such as Monday 
• Salesforce experience a plus 
• Excellent verbal and written communication skills 
• Exceptional time management and organization skills  

Blue River PetCare is a multi-state owner and operator of high-quality veterinary hospitals, with our corporate office located in downtown Chicago. We provide an exit strategy for owners of veterinary hospitals who are looking to reduce the headaches of business and diversify their asset base while continuing to practice or who are seeking to transition their practice as they consider retirement. We believe strongly in the local franchise and work with our hospitals to strengthen their existing hospital brands and carry on the legacies which have been established.

Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.

• 73% of BRP leadership roles are held by women.
• 63% of 2023 new hires were people identifying as women.
• 59% of BRP leadership roles director-level and above are held by women.
• 42% of 2023 new hires were people identifying as non-white.

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